How and when to apply

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If you wish to apply, please follow these first steps:

  • check that your aims meet the Charity’s criteria outlined here;
  • check that the amount of money you need falls within the Charity’s limits; see Level of grant section below.
  • check deadlines: the trustees meet three times a year - in March, July and November - and stage 1 registration forms must be submitted by 14 January, 14 May or 14 September respectively.

All applications are considered in two stages:

  • Stage 1 – you are asked to complete and submit the preliminary registration form for the SWC HERE to register an interest in submitting a full application, and to allow an initial assessment to be made.

    A full application is not required at this point

  • Stage 2 - if trustees are interested in your proposal, they will ask you to submit your most recent audited accounts together with a full application of no more than two A4 pages, setting out:

    1. Background information about you and/or your organisation
    2. The nature of the project you wish to pursue and what it seeks to achieve
    3. Your plans for practical implementation of the work and a budget
    4. Other current funding applications, successful or not

    There is no need to re-submit your Stage1 registration form

    The written application should include all relevant information for trustees to make a decision. It is not helpful to refer to other sources of information, such as websites, or to submit more than two pages, as trustees may not have time to look at them.

Applications should be sent to the Charity's administrator Kerry McQuade:

Applicants may contact the administrator, preferably by email, for any clarification.
The administrator will acknowledge receipt of each stage of your application by email. If you don’t receive these acknowledgements, it’s likely your communication hasn’t been received and you are advised to contact the administrator again.

No further notification will be given, except to successful applicants. If you haven’t heard from the administrator by the end of the following March, July or November, as appropriate, you must assume your application was unsuccessful

Level of grant

Typically, grants are between £1,000 and £5,000. In cases of exceptional merit larger grants have been awarded, but this is very unlikely in these difficult financial times.

Once a grant has been given

Any change in use of a grant should be notified to the administrator for trustees’ approval before the change is enacted.

It is a condition of any grant made that a report is provided between 12 and 15 months after the grant was made. Trustees expect that evaluation and reporting should be included in the planning of your project.

Reports should begin by stating the amount awarded and when the grant started.

Grantees should not expect to be reminded about sending a report back.


Trustees do not encourage applicants, whether previously successful or not, to re-apply.

Owing to the Charity’s limited resources, it will not provide long-term funding and rarely funds for more than one year.

Re-applications will not be considered within 12 months of any previous application, whether successful or not.

Re-applications will not be considered before trustees have received a report back on any previous SWC grant.

If you chose to re-apply:

  • submit a full application as if trustees have never heard of you before and
  • include reference to any previous SWC applications, whether successful or not.